Description |
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JOB TITLE
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SCHOOL BUSINESS LEADER
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REPORTS TO
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PRINCIPAL AND CHIEF FINANCIAL OFFICER
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SALARY SCHEDULE/GRADE
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HOURLY (LEVELS 4 AND 5)
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CONTRACTED DAYS AND/OR HOURS
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HIGH SCHOOL / ELC / ACA - 240 DAYS, 8 HOURS PER DAY
ALL OTHER SCHOOLS - 210 DAYS, 8 HOURS PER DAY
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EXEMPT STATUS
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NON EXEMPT
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JOB CLASS CODE
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7164 & 7165
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POSITION CLASSIFICATION
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CLASSIFIED
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DATE APPROVED
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5/18/2021
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QUALIFICATIONS
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Any combination equivalent to: high school diploma, G.E.D. Certificate or demonstrated progress toward obtaining a G.E.D. as required by Kentucky law.
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Two years of general clerical experience required.
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Two years of Bookkeeping or Finance related experience preferred.
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POSITION SUMMARY
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Perform complex and advanced-level clerical accounting duties in support of school or District programs and services; Business Leader II incumbents serve one or more departments, a High School, the Academy, or the Early Learning Center. Business Leader I incumbents serve an Elementary, Middle, or K-8 School as well as the Area Technology Center.
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DISTRICT AND SCHOOL PRIORITY ALIGNMENT
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Align actions with district and school values and core priorities.
Evaluated based on the efficacy of aligned actions.
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PERFORMANCE RESPONSIBILITIES
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Provide care for and coordinate resources for guest leaders.
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Coordinate local onboarding of new employees.
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Assist employees and guest leaders with on the job training in absence management and time-keeping systems.
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Perform complex and advanced-level clerical accounting duties in support of District and/or School programs and services.
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Verify payroll and related records for an assigned school or department.
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Maintain employee attendance records for an assigned location or department; verify sick leave and vacation allowances.
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Verify, balance, adjust and assure the accuracy of assigned accounts; receive, verify and audit invoices and receipts for supplies, equipment and services; contact District personnel to verify orders, receipts and signatures.
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Collect, receipt, record and deposit monies; sort and post to appropriate accounts; reconcile cash, receipts and statements; resolve or assist in the resolution of discrepancies and errors. Knowledge of MUNIS, preferred.
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Compile, sort, code, tabulate, post and compare financial and statistical data; verify availability of funds; extend and balance accounts and post to various records and reports.
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Prepare and generate a variety of financial and statistical reports, lists and summaries; enter, compile and tabulate data for inclusion in departmental reports; prepare, maintain and file lists, records, reports and other documents.
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Interact with vendors and District personnel to research discrepancies, correct errors, resolve problems and assist with preparation and maintenance of records and reports.
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Provide information regarding accounting policies, procedures and practices to District employees, vendors and others; interpret, apply and explain District policies and regulations as needed.
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Input financial and statistical information into an automated accounting system.
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Operate a variety of office equipment including calculator, copier and computer. Some knowledge of Google Drive, preferred.
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Demonstrate ethical behavior and confidentiality of information about students in a school environment and community.
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Maintain a cooperative working relationship with principal, students, parents, staff and public.
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Demonstrate a commitment to professional growth.
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Demonstrate punctuality and regular attendance.
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Maintain appropriate professional appearance.
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Adhere to the appropriate code of ethics.
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Perform other duties as assigned by Superintendent or designee.
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KNOWLEDGE AND ABILITIES
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Knowledge of bookkeeping principles and methods and their application to work situations.
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Knowledge of rules and regulations controlling budgetary and internal record-keeping activities.
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Applicable sections of Kentucky Administrative Regulations and other applicable laws.
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Ability to keep complex records and to assemble and organize data for preparing reports.
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Knowledge of or ability to learn multiple electronic systems including but not limited to: absence management, time-keeping, Medicaid billing, Routing and Planning, Talent Management, and Google.
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Email and Telephone etiquette.
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Correct English usage, grammar, spelling, punctuation and vocabulary.
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Interpersonal skills using tact, patience and courtesy.
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Ability to read, interpret, apply and explain rules, regulations, policies and procedures.
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Ability to type at an acceptable rate of speed.
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PHYSICAL DEMANDS
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Inside work with no exposure to weather conditions.
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Hearing and speaking to exchange information in person or on the telephone; seeing to read a variety of documents; dexterity of hands and fingers to operate office equipment; sitting for extended periods of time.
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